As every employee is onboarded, their progress is marked by the processing of sensitive documents — from W-2s to passport copies — that have to be manually sifted through and organized. These records are typically dispersed across multiple systems and sometimes stored as paper documents in physical rooms, increasing room for error. For the new hire themselves, the onboarding experience is often frustrating as they are forced to navigate a maze of documents sent out as attachments or links in emails.
With Box, you can create simple, repeatable processes to streamline your onboarding process. That means HR teams can shorten the onboarding cycle, reduce errors, increase security and deliver a great new hire experience from beginning to end.
Give new hires immediate access to onboarding materials and provide HR teams an automated process to manage the documentation and logistics
From HR paperwork to orientation materials, simplify the new new hire process with a single place to share, edit and manage content
Proactively monitor the completion of all mandated tasks and leverage built-in retention and audit capabilities
Leverage HR metadata templates to quickly find relevant types of content and analyze employee data for easier reporting
"We're always looking to make the technology of onboarding people easy [...] A lot of the Box interaction is invisible to them. But behind the scenes, there's plumbing that puts it together."
- Ravindra Sunku, Director of IT, StitchFix
Build custom workflows
Build custom workflows with Box Relay to automate employee onboarding, greatly accelerating the end-to-end process, while reducing internal burden
Integrate eSignature tools
Leverage tools like DocuSign and to send out offer letters for electronic signature and then save back to Box
Deploy retention and disposition features to comply with regulations like FLSA, EEOC, and other employee file retention standards
Control content access
Implement global security controls, granular file permissions and built-in retention and audit capabilities
Create a custom onboarding experience
Build better apps using Box APIs and SDKs
Ensure that sensitive information like employee PII is safely and securely managed
Share and collaborate across functions
Invite employees to share and collaborate on onboarding files
Enjoy less toggling when you can preview over 120+ file types directly in the browser
Access and manage all of your files stored in Box right from your desktop or on mobile
Track, generate, and export reports on onboarding activity in each file using the reports feature in the admin console
Use Box Skills to classify and extract information from onboarding documents such as W-2 forms, contracts, agreements, and identification documents with machine learning
Automate the onboarding process with Box Relay
Standardize and automate the employee onboarding process across your entire organization. Build, track and manage custom workflows to seamlessly complete tasks and move them to the next step of the process, with real-time visibility, alerts, and overall process orchestration. No more sending emails or having status meetings.
Ensure compliance & security with Box Governance
Ensure sensitive onboarding files — from W2s to passport copies — meet security, privacy and compliance standards. Apply retention and disposition schedules to comply with FLSA, EEOC and other international standards. Set legal holds to preserve relevant content for any employee litigation matters.
Customize your onboarding experience with Box Platform
Build a better onboarding experience with Platform. Create a custom user interface and pull all your data directly from Box using the Platform API.
Digital transformation for Media & Entertainment
From vendors to contractors to employees, onboarding is a vital part of the media and entertainment industry. With Box, sensitive onboarding data is secured and accessible anywhere, on any device. Learn more about how Box helps media and entertainment companies modernize digital workflows.