Reimagine ECM, and modernize work

Enterprise content management software is a platform initially designed to help organizations capture, organize, and store digital information throughout its lifecycle. 
But today, traditional enterprise content management is often expensive, inflexible, and unable to keep up with modern work. For example:

• Searching for files takes too long, since traditional enterprise content management platforms rely on outdated search functions
• Data entry and document routing still fall on employees, forcing teams to waste hours on manual tasks
• Valuable knowledge stays buried in data silos, making it difficult to share information across teams and tools

If you need an intelligent alternative to enterprise content management software, consider Box’s leading Intelligent Content Management platform. With Box, you get AI-powered metadata extraction, automated workflows, seamless integrations with 1,500+ apps, and enterprise-grade security — all in one unified platform.

In the past, enterprise content management platforms covered the basics: file storage, document management, and simple collaboration tools. But modern businesses need more. As the Intelligent Content Management leader, Box goes further with: 

• Cloud storage: Securely manage and access all your files from any device
• Secure collaboration software: Work together from anywhere with ease
• AI workflow automation: Automate business processes using AI
• No-code apps: Build intelligent apps for any workflow without coding
• Hubs: AI-powered content portals to speed up work
• AI agents: Extract insights, automate tasks, and unlock the value of unstructured content
• E-signature: Send, track, and manage signatures directly within your content ecosystem
• Integrations: Connect seamlessly with 1,500+ apps
• Content platform and APIs: Build custom solutions and AI-powered experiences

These features go beyond a traditional enterprise content management solution, helping businesses reduce manual work, break down content silos, and make information actionable.

Traditional enterprise content management tools helped businesses move away from paper documents, but they often created silos and slowed work down. With Intelligent Content Management from Box, you drive real business impact. Here’s how: 

• Create AI summaries instantly: Quickly condense large volumes of documents into actionable insights
• Surface critical business insights: Identify key milestones in contracts, important clauses, and terms that keep projects on track
• Get answers naturally: Ask questions directly instead of spending time searching for information
• Find content faster: Navigate even your most complex documents with ease
• Create and refine content: Generate reports, sales follow-ups, meeting agendas, and more
• Collaborate and share effectively: Curate and publish information via content portals that bring teams together and maximize file value
• Enhance security and compliance: Leverage metadata generation, automatic security classification, and centralized controls
• Build custom experiences: Select curated AI models (or bring your own) to create tailored content workflows and applications
• Work at the speed of business: The platform empowers teams to move fast, make decisions with confidence, and turn content into measurable business outcomes

Document management focuses on storing and retrieving files. Traditional enterprise content management solutions expanded on this by adding compliance, indexing, and retention features. 

Intelligent Content Management, however, reimagines both — it doesn’t just manage documents but orchestrates the entire content lifecycle. It combines storage, collaboration, workflow automation, e-signatures, and AI-powered insights into one secure platform, transforming how organizations work with their unstructured data. 

There isn’t a “best” enterprise content management software anymore, because the category itself has evolved. Intelligent Content Management platforms deliver far more value by combining the core elements of ECM with collaboration, workflow automation, integrations, AI data extraction, and security. 
The best ECM software is one that unifies your content and tools in a single, intelligent platform — eliminating the complexity of handling multiple systems while helping your business move faster.

Implementing a traditional enterprise content management software usually requires long, complex deployments. With Box, the Intelligent Content Management platform, you simplify the process: 

• Consolidate content into one secure platform, replacing legacy file servers and disconnected tools
• Set governance policies for access, retention, and compliance
• Connect enterprise apps so teams can work seamlessly across systems like Microsoft, Google, Salesforce, and more
• Automate workflows with pre-built or no-code templates
• Enable e-signatures to keep agreements, contracts, and approvals within the same system
• Leverage AI capabilities to categorize documents, extract metadata, and surface insights automatically 

By replacing an enterprise content management software with an Intelligent Content Management platform, implementation is faster, less costly, and immediately delivers value compared to outdated ECM deployments.